Administrative Coordinator

Community Transition Coordinator & Communications Assistant

Job Summary: The Community Transition Coordinator & Comms Assistant will assist with the seamless transitioning of communities for management and help oversee the distribution of mailings to community members when needed. This role requires a proactive approach, excellent organizational skills, and a strong ability to communicate effectively with various stakeholders.

Key Responsibilities:

- Work within the Transitions Team to coordinate and oversee the transition process from one management company to another, ensuring a smooth and virtually uneventful experience.
- Maintain a transition timeline, outlining all necessary tasks and responsibilities for a successful turnover.
- Liaise with senior management, the Director of Accounting, and other relevant parties to facilitate the transition process.
- Manage the organization and secure keeping of community records and documents during transitions.
- Prepare and distribute mailings as required by the community association manager, including newsletters, and special notices using Optimal Outsource.

Qualifications:

- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in using community management software and tools. Training provided, if necessary.
- Detail-oriented with strong organizational and multitasking abilities.

Work Environment:

The Community Transition Coordinator will work in a dynamic environment, often interacting with various members of the community and external vendors arise.