Administrative Assistant

ABOUT OUR SCHOOL

ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade.

The International School of Panama operates under the license of the Ministry of Education of Panama and is accredited by AdvancED. As an authorized IB World School, we offer the International Baccalaureate Program (IB) for students in grades 11 and 12. In addition, we offer the unique Innovation and Entrepreneurship Certificate and AdvancED certified STEM programs.

ISP CHILD PROTECTION POLICY STATEMENT

Schools strive to ensure that all children in their care are afforded a safe and secure environment in which to grow and develop. Child abuse and neglect are violations of a child?s human rights and are obstacles to the child?s education as well as their physical, emotional, and social development. Child abuse and neglect are of growing concern in schools throughout the world.

The International School of Panama, in keeping with our core beliefs and mission statement, has adopted a Child Protection Policy that will empower students, families and staff in matters related to the health, safety and care of children in attendance at our school.

This Child Protection Policy is the school?s commitment to do our utmost to prevent and protect children from abuse. It is a statement of intent that demonstrates the school's commitment to safeguard children from harm and makes clear to all its members what is required in case of a known or suspected case of abuse. All ISP faculty, staff, and employees, as well as all students, parents and other relevant community members and service providers associated with the school (the ?ISP Community?), have a legal obligation to report suspected incidences of child abuse or neglect whenever they have reasonable cause to believe that a child has suffered or is at risk of suffering any type of abuse regardless of the location where the abuse takes place.

You can find detailed information on our Child Protection Policy at isp.edu.pa

SOCIAL EMOTIONAL LEARNING, WELLNESS AND STUDENT LEADERSHIP

As an integral part of The International School of Panama, we are committed to fostering a nurturing and inclusive environment that values character development, social-emotional learning (SEL), wellness, and student leadership. We are seeking individuals who not only possess the necessary qualifications for the role but also bring a deep understanding and experience in promoting SEL, wellness initiatives, and facilitating student leadership development. Successful candidates will actively contribute to our mission of empowering students to thrive academically and personally by incorporating these topics into their work.

OUR CORE VALUES

? Commitment to Excellence - We tackle challenges willingly and persevere in order to succeed.

? Compassion and Integrity - We care for, respect, and value one another

? Strength in Diversity - We embrace our differences, enrich our community, and make meaningful connections, ensuring our global mindedness.

? Innovative Spirit - We are creative and curious learners, empowered to adapt to a rapidly changing world.

? Lasting Impact - We contribute to a sustainable future by taking care of our planet and leaving our environment better than we found it.

OUR DEFINITION OF LEARNING

Learning is a journey of authentic discovery to develop understanding, skills, and character. This includes four principles:

Learning is Iterative - We learn through our mistakes, providing us opportunities to be creative and find solutions.

Learning is Exciting - We learn when we are inspired, challenged, and active.

Learning is Meaningful - We learn and grow when we apply our knowledge, skills, and understandings to real-world situations.

Learning is Social - We learn through sharing, interacting, and collaborating.

Administrative Assistant at ISP The divisional administrative assistant provides administrative support to administrators, teachers, staff, students and parents in order to ensure the efficient operation of the divisions? school program.

1. Student Records and Attendance (tasks may include):

- Input and update student attendance records daily.
- Provide assistance and support with late arrivals, early dismissals, and regular student dismissal (PikMyKid).
- Support processes related to Lost and Found.

2. Clerical and Administrative Support (tasks may include):

- Provide clerical assistance for official letters (e.g., Field trips, CAS, etc.).
- Provide assistance with translations (e.g., official letters, college recommendation letters, memos to teachers, weekly newsletters to parents, etc.).
- Ensure all administrative procedures and policies are followed for collaboration with Operations departments (finance, human resources, security, transportation, maintenance, etc.).
- Ensure that all emails, calls, and messages are properly received and forwarded as needed.
- Purchase general and office supplies for the division, ensuring proper inventory and distribution.
- Maintain divisional Policies and Procedures Handbook.
- Provide assistance with Emergency Procedures.

3. Event and Logistics Coordination (tasks may include):

- Arrange logistics and details for major events (e.g., yearbook photos, student-learning conferences, graduation, promotions, Back to School Day, New Student Orientation, award ceremonies, field trips, monthly birthday celebrations, IB DP exams, etc.).
- Coordinate logistical support for all divisional activities with maintenance, technology department, teachers, students, etc.
- Support the implementation of Yondr pouches.
- Support Counselors for university visitors.
- Proctor IB Diploma Program Mock Exams and May exams.
- Manage recess sports equipment.
- Support the management of the Professional Learning program with the Innovation Coordinator.

4. Secretarial and Communication Support (tasks may include):

- Provide secretarial services to Principals, Assistant Principals, and Counselors, including: ? Communication about upcoming events and other announcements. - Making photocopies or scanning documents.
- Maintaining and scheduling meetings.
- Providing secretarial assistance to college and career counselors for the college/university admissions process (IB/Counseling Administrative Assistant only).

5. Substitute Teacher Coordination (tasks may include):

- Coordinate schedules and assignments for substitute teachers (including coverage for recess, lunch, and break duties).
- Provide substitute teachers with assignments, schedules, and classroom information.
- Reschedule teachers to provide class coverage if needed.
- Collaborate with Finance for payments of substitute teachers or Learning Assistants.

6. Professional Development and Budgeting Support (tasks may include):

- Support Principals, Assistant Principals, Counselors, and divisional leaders with professional development requests, budget requests, and other purchasing requests requiring collaboration with the Finance Department.

7. Other Duties (tasks may include):

- Support the creation of content for SEQTA portals.
- Collaborate with the IB DP Coordinator.
- Replace or assist other assistant positions during breaks, absences, or as requested.
- Any other duties as assigned.


Requisitos:
What you bring - Professionalism and Growth: A high degree of professionalism and a commitment to ongoing personal and professional development.
- Collaboration and Flexibility: A collaborative spirit, adaptability, and a willingness to embrace the unique challenges of an international school environment.
- Detail-Oriented and Organized: Strong organizational, time management, and problem-solving skills, with meticulous attention to detail.
- Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build positive relationships with all members of the school community.
- Initiative and Cultural Competence: The ability to work independently, take initiative, and demonstrate intercultural competence and sensitivity.
- Values Alignment: A demonstrated commitment to the school's mission, core values, and definition of learning.
Additional details: The administrative assistant supports academic divisions but is officially a member of the Operations team and follows the Operations calendar and Operations vacation schedule. The contract hours for administrative assistants is 7:30 am - 4:00 pm unless otherwise agreed upon with the direct supervisor.

Qualifications: - High school diploma. Bachelor degree preferred.
- At least two years of professional experience in an office or school setting.
- High level of English proficiency