Virtual Assistant For a Usa-Based Company

Vacancy: Virtual Assistant for a USA-Based Company

(Strong Middle Level, 3- 6Years of Experience)

Company: A network of detailing studios in the USA

Work Format: Remote, flexible hours ( 8: 00AM ? 7: 00PM EST)

Salary: $ 1, 200?$ 1, 400per month

Collaboration: Long-term, with annual salary adjustments and bonuses

Key Responsibilities:

- Calendar & Schedule Management: Maintain and control the executive?s schedule (both business and personal tasks).
- Task Coordination: Ensure task completion from top managers ( 5individuals).
- Reminders & Follow-ups: Manage reminders for a team of ~ 20people.
- Administrative Support: Handle task administration, reporting, and planning.
- Data & Notes Management: Keep databases and manage notes.
- Department Coordination: Collaborate across marketing, sales, production, and finance.
- Research: Conduct market research (, finding Chinese suppliers).
- Hiring Assistance: Screen candidates and conduct initial interviews.
- Collaboration with Designers: Find and manage graphic designers (Upwork).
- Business Travel Assistance: Organize and support business trips.
- Commercial Real Estate Research: Find properties on LoopNet.
- CRM & Communication Tools: Work with Asana, Trello, Apple Notes, and Telegram groups.
- Phone Support & Account Access Management.

Requirements:

Educational Background:

- Bachelor?s Degree in Business Administration, Management, or Marketing.

Experience:

- Proven experience as an assistant or administrator ( 3- 6years).
- Experience in the automotive or detailing industry.
- Experience with international business and managing cross-cultural teams.
- Previous experience in a remote working environment.
- Recruitment experience, including screening candidates and conducting initial interviews.
- Experience with business travel planning and coordination.

Hard Skills:

- Advanced proficiency in CRM and project management tools (, Asana, Trello).
- Basic design skills using tools like Canva or Adobe Photoshop.
- Experience with e-commerce platforms (, Shopify, Etsy or automated marketing tools for potential support in marketing tasks)
- Familiarity with financial management tools (, QuickBooks, Excel).
- Fluency in English (written and spoken);additional languages are a plus.

Soft Skills:

- Strong time management skills with proactive scheduling abilities.
- High level of independence and problem-solving capabilities.
- Excellent organizational and multitasking skills.
- Positive attitude and flexibility.

Nice-to-Have Requirements:

- Certifications in Project Management or Administrative Support.
- Experience with property management, especially in commercial real estate.

Important:

- Work is based on trust, without micromanagement.
- The role requires high energy and a proactive mindset.