Facilities Manager (Hire Date: January 12 2027)

ABOUT OUR SCHOOL

ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade.

The International School of Panama operates under the license of the Ministry of Education of Panama and is accredited by AdvancED. As an authorized IB World School, we offer the International Baccalaureate Program (IB) for students in grades 11 and 12. In addition, we offer the unique Innovation and Entrepreneurship Certificate and AdvancED certified STEM programs.

ISP CHILD PROTECTION POLICY STATEMENT

Schools strive to ensure that all children in their care are afforded a safe and secure environment in which to grow and develop. Child abuse and neglect are violations of a child?s human rights and are obstacles to the child?s education as well as their physical, emotional, and social development. Child abuse and neglect are of growing concern in schools throughout the world.

The International School of Panama, in keeping with our core beliefs and mission statement, has adopted a Child Protection Policy that will empower students, families and staff in matters related to the health, safety and care of children in attendance at our school.

This Child Protection Policy is the school?s commitment to do our utmost to prevent and protect children from abuse. It is a statement of intent that demonstrates the school's commitment to safeguard children from harm and makes clear to all its members what is required in case of a known or suspected case of abuse. All ISP faculty, staff, and employees, as well as all students, parents and other relevant community members and service providers associated with the school (the ?ISP Community?), have a legal obligation to report suspected incidences of child abuse or neglect whenever they have reasonable cause to believe that a child has suffered or is at risk of suffering any type of abuse regardless of the location where the abuse takes place.

You can find detailed information on our Child Protection Policy at isp.edu.pa

SOCIAL EMOTIONAL LEARNING, WELLNESS AND STUDENT LEADERSHIP

As an integral part of The International School of Panama, we are committed to fostering a nurturing and inclusive environment that values character development, social-emotional learning (SEL), wellness, and student leadership. We are seeking individuals who not only possess the necessary qualifications for the role but also bring a deep understanding and experience in promoting SEL, wellness initiatives, and facilitating student leadership development. Successful candidates will actively contribute to our mission of empowering students to thrive academically and personally by incorporating these topics into their work.

OUR CORE VALUES

? Commitment to Excellence - We tackle challenges willingly and persevere in order to succeed.

? Compassion and Integrity - We care for, respect, and value one another

? Strength in Diversity - We embrace our differences, enrich our community, and make meaningful connections, ensuring our global mindedness.

? Innovative Spirit - We are creative and curious learners, empowered to adapt to a rapidly changing world.

? Lasting Impact - We contribute to a sustainable future by taking care of our planet and leaving our environment better than we found it.

OUR DEFINITION OF LEARNING

Learning is a journey of authentic discovery to develop understanding, skills, and character. This includes four principles:

Learning is Iterative - We learn through our mistakes, providing us opportunities to be creative and find solutions.

Learning is Exciting - We learn when we are inspired, challenged, and active.

Learning is Meaningful - We learn and grow when we apply our knowledge, skills, and understandings to real-world situations.

Learning is Social - We learn through sharing, interacting, and collaborating.

Job Description: Facilities Manager at ISP Hiring Date Disclosure: Please note that the start date for this position is January 2027.

Overview of the Position: Responsible for the maintenance and cleaning of all school facilities. Develops and executes the plan for maintenance and cleaning of the facilities, equipment, materials, and school property. Their work is ongoing and is structured in defined areas which should be kept in good condition and report any deterioration in the infrastructure, machinery, or equipment of the institution. This position is in charge of the maintenance staff which is responsible for carrying out cleaning, repairs, and basic construction tasks, collaborating in the preparation of all events held at school, including but not limited to: meetings, work theater, sporting events, fairs, cultural events, and more. Prepares and manages the Facilities operating budget. Assists the Director of Operations in the planning and execution of capital investment projects.

- Reports to: Director of Operations and Assistant Director of Operations
- Collaborates closely with: Maintenance Staff, Finance Staff, Department Managers, School Leadership Team, Athletic Department, External Suppliers and Contractors

Responsibilities: (Including but not limited to) - Planning Cleanup Activities: Establish semi-annual programs of cleaning classrooms, offices, and toilets across all areas of the school; establish cleanup standards; and implement monitoring programs (audits) to ensure quality of service provided for each partner in their respective areas.
- Preventive Maintenance: Develop a comprehensive maintenance plan covering air conditioners, electrical, plumbing, drains, windows, floors, fire systems, painting, gardening, etc. Identify reliable external suppliers for activities beyond internal capacity. Coordinate preventive repairs, painting, woodworking, welding, minor construction, carpentry, deep cleaning, and equipment repairs.
- Corrective Maintenance: Efficiently receive, coordinate, and resolve corrective maintenance requests with a sense of urgency, prioritizing service calls to minimize downtime and ensure seamless daily operations and user satisfaction.
- Managing Maintenance Personnel: Ensure maintenance personnel receive adequate training (hazardous substances, working at height, workplace safety, first aid), coordinate performance evaluations, establish clear objectives, and conduct motivational activities.
- Events Setup: Lead events setup crew to ensure timely configuration of event spaces and coffee and refreshment stations.
- Budget Planning and Management: Develop, manage and control the facilities department?s annual operating expenditure (OpEx) budget. Collaborate with the Director of Operations in the development and execution of the capital expenditure (CapEx) budget.

What you will doDay-to-day tasks:

- Establish semi-annual program of cleaning classrooms, offices, and toilets in all areas of the school, defining areas of responsibility for each team member.
- Establish cleanup standards to be followed for each of the areas of responsibility.
- Establish monitoring program (audits) to ensure quality of service provided for each of the partners in their respective areas, ensuring that each team member meets agreed standards.
- Develop a maintenance plan that covers air conditioners, electrical, plumbing, drains, windows, floors, fire systems, painting, gardening, etc.
- Identify reliable suppliers in different areas to implement maintenance programs for activities that cannot be met with internal staff.
- Manage the prompt quoting and sourcing of required products and services, purchase order processing in coordination with the Finance department, and verify their accurate delivery, reception, and proper implementation.
- Coordinate preventive repair activities with maintenance personnel, utilizing school holiday periods, Saturdays, and Wednesday evenings.
- Perform and oversee painting, woodworking, welding, minor construction work, carpentry, deep cleaning, and repair of furniture and equipment.
- Manage the reception and prioritization of corrective maintenance requests. Coordinate with supervisors and facility staff to resolve them with a sense of urgency.
- Ensure maintenance staff receive proper training in handling hazardous substances, working at height, workplace safety, and first aid.
- Coordinate performance evaluations of staff, including setting objectives, periodic assessment of performance, and motivational activities.
- Collaborate in the preparation and support of all events held at school, including meetings, theater productions, sporting events, fairs, and cultural events.
- Forecast and monitor expenses, analyze budget variances, and implement strategies to maintain a high quality facility that is reliable and safe while ensuring alignment with financial targets.

What you bringCharacteristics this candidate needs to possess to excel in this position:

- Methodical and organized.
- Proactive and easy adjustment to changes.
- Results-oriented and timeliness.
- Used to working in teams.
- A forward-thinking mindset to visualize timelines.

Qualifications: Necessary skills, knowledge, and experience to perform the job:

- Degree in Mechanical, Electromechanical, Civil Engineering or related fields
- 5 years of experience as Manager of the maintenance area in mid-sized companies.
- Fluent in English and Spanish.
- Strong leadership, organization, and interpersonal skills.
- Experience in managing budgets


Requisitos: