Executive Assistant

ReSPR Technologies is searching for a new team member to serve as a bilingual virtual executive assistant for a client in the indoors disinfection space. The company has an international presence.

This role will require exceptional multitasking skills, strong communication abilities, and the capability to handle a variety of administrative tasks to ensure smooth operations for both roles. A STRONG ATTENTION TO DETAIL AND THE ABILITY TO WORK AUTONOMOUSLY ARE A MUST. The role will be both in English and Spanish as requires advanced levels in both languages.

The position involves a very flexible schedule and is mainly a work from home position with some visits to the founder?s office in Paitilla.

Key Responsibilities:

Administrative Support:

- Manage calendars, schedule appointments, and coordinate virtual meetings for the different companies inside the group.
- Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate.
- Prepare and edit documents, presentations, and reports.
- Maintain organized files and records
- Monitoring international purchase orders and supply chain purchases in ODOO and with international vendors
- Checking invoicing, inventory moves, etc? with our international team members
- Assist with client communication, including invoicing, follow-ups and appointment scheduling.
- Advanced use of AI

Qualifications:

- Proven experience as an administrative assistant, executive assistant or similar role.
- Autonomous: proven track record of autonomous work is required.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- AI proficiency is a MUST.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Adobe Illustrator and InDesign are a plus. ODOO is a plus.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Knowledge of cash flow statements and profit and loss statements is a plus.

Benefits:

Eligible for annual performance based salary increases

Flexible schedule ? work from home and office