Administrative Office Specialist

Founded in 1987, Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000 employees and operate in more than 170 countries and regions, serving more than three billion people worldwide. We are committed to bringing digital to every person, home and organization for a fully connected and intelligent world.

1. Office space experience planning: Collect local office space experience requirements, develop and implement the annual space experience improvement plan under the guidance of the section director, release local space management rules, and optimize facility services.
2. Supplier contract fulfillment management: Refine the facility implementation solution based on the contract. Evaluate the fulfillment capability of facility suppliers based on the monthly operation report of facility suppliers. Proactively manage supplier fulfillment results, including key areas.Spot check, acceptance and payment, KPI statistics, and contract-based result application.
3. Onsite office experience management: Establish a local work order platform and response mechanism, and develop and implement targeted improvement solutions based on the pain points of office experience in typical local scenarios. Proactively plan local office experience value-added. Services, including the most beautiful station activities, shared umbrella services, relocation assurance, and meeting affairs assurance, continuously improve employees' service experience within the budget.
4. Office space risk and emergency management: Under the guidance of the section director, identify local facility risks, develop a risk management list (including kitchen safety, fire safety, and health safety), and supervise suppliers to implement risk inspection.
Check, publicize reports, track and close problems, maintain and drill emergency plans, and handle emergencies. Communicate and report emergencies internally.
5. Office space cost management: Under the leadership of the section director, accurately develop the facility budget, maintain the expense ledger, and promptly analyze and correct budget deviations based on the company's management requirements.


Requisitos:
1. Demonstrates strong stakeholder management and communication skills by effectively coordinating with internal departments, external vendors, building management, and service providers to ensure business needs are met in a timely and professional manner.
2. Applies analytical and problem-solving skills to identify operational risks, evaluate service performance, optimize processes, and implement practical solutions that improve efficiency, workplace experience, and cost effectiveness.
3. Exhibits sound financial and commercial awareness through budget planning, cost control, procurement management, and contract administration, ensuring resources are utilized efficiently while supporting organizational objectives and maintaining service quality.
4. Experience requirement: At least 3 year of experience in administrative positions.
5. Language: Be able to use English as a working language.